[ISO/IEC] ISO/IEC JTC 1/SC 29 Procedures for
Correction Processing

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SC 29 N 1658

0 Introduction

In accordance with subclause 14.4.11 of the JTC 1 Directives (third edition 1995), SC 29 has adopted the following procedures for handling defect reports.

These procedures provide a uniform mechanism for the rapid correction of errors, omissions, inconsistencies of ambiguities in existing International Standards (ISs) developed by SC 29 and final texts of Draft International Standards (DISs) which have been submitted by SC 29 to the ISO/IEC ITTF for publication. Corrections published as a result of using these procedures shall be in the form of technical corrigenda. These procedures are not to be used to enhance functionality of a ISs or final texts of DISs.

The definitions and general procedures of technical corrigenda specified in clauses 14.4.1 of the JTC 1 Directives are applicable for this document.

As for correction of ITU-T Recommendations|ISO/IEC International Standards, the Guide for ITU-T and ISO/IEC JTC 1 Cooperation, Annex K of the ISO/IEC JTC 1 Directives shall apply.

1 Defect Reports - Submission

A defect report in electronic form may be submitted by a National Body (NB) of ISO/IEC, an organization in liaison with ISO/IEC, a Working Group (WG) of SC 29, or the project editor for the subject IS (or DIS).

The submitter shall complete items 2 to 4 and 7 to 10 and, optionally, item 11 of the defect report form attached to this SD.

The submitter shall send the form to the Convener of appropriate WG.

2 Defect Reports - Distribution

Upon receipt of a defect report, the WG Convener shall complete items 1, 5 and 6 of the form. The WG Convener shall assigned the defect report number.

The WG Convener shall attach a WG document cover sheet which carries an assigned WG document number and indicates the date and location of the WG meeting where the defect report will be considered.

The WG Convener shall circulate the defect report and attached cover sheet to 1) WG members and 2) a ITU-T SG in liaison, if applicable.

3 Defect Reports - Consideration

Defect reports received by the WG Convener six weeks or more prior to a WG meeting will be considered at the next WG meeting. Defect reports received less than six weeks in advance of a WG meeting will be referred to the meeting immediately following the next WG meeting.

WGs may consider defect reports received less than six weeks in advance of a meeting if the following conditions are satisfied:

The WG considers the defect report and recommends a course of action as a result of the report. Possible recommendations are:

The recommendation shall be included in the meeting Resolutions.

4 Defect Report - Further Course of Action

4.1 No Change Required

If the WG decides that no change is required, the WG Convener shall respond to the submitter accordingly.

4.2 Further Consideration Required

If the WG decides that further consideration is required, the WG shall reconsider the report at its subsequent meeting.

4.3 Change(s) Required

If the WG decides that the proposed change(s) should be processed, it shall be done as a draft technical corrigendum. The following procedures apply.

5 Draft Technical Corrigendum - Submission

The draft technical corrigendum will list all proposed changes to be made to the IS or final DIS text by page and clause number and will contain the proposed replacement text in each instance. The text may incorporate more than one proposed change if more than one defect report is considered at a given WG meeting.

The WG Convener shall submit 1) the text of the draft technical corrigendum and 2) the meeting Resolutions to the SC 29 Secretariat requesting a letter ballot.

6 Draft Technical Corrigendum - Ballot

The SC 29 Secretariat circulates the draft technical corrigendum to 1) SC 29 P-members for a letter ballot and 2) SC 29 O- and L-members for comment. The SC 29 Secretariat shall forward a copy of the draft technical corrigendum to the JTC 1 Secretariat for simultaneous circulation to JTC 1 members for comment. JTC 1 P-members those are not SC 29 P-members are instructed to submit any comment directly to the SC 29 Secretariat. The ballot/comment shall close three months from the fourteenth day after mailing.

7 Draft Technical Corrigendum - Ballot Results

Upon completion of the SC ballot/JTC 1 comment period, the SC 29 Secretariat shall circulate the voting results and any comments received to SC 29 members and shall forward them to the applicable WG Convener. The WG Convener shall circulate the results to WG members for consideration at the subsequent WG meeting.

8 Draft Technical Corrigendum - Ballot Results

At the meeting, the WG 1) considers the ballot results and associated comments, 2) prepares a disposition of comments report and 3) recommends a future course of action. Possible recommendations are:

The recommendation shall be included in the meeting Resolutions.

9 Draft Technical Corrigendum - Further Course of Action

9.1 Withdrawal

If the WG recommends withdrawal of the draft technical corrigendum, the WG Convener shall submit the disposition of comments report to the SC 29 Secretariat requesting the withdrawal.

The SC 29 Secretariat shall circulate the disposition of comments report to SC 29 members.

9.2 Further Consideration Required

If the WG decides that further consideration is required, the WG shall reconsider the ballot results at its subsequent meeting.

In general, items requiring further consideration and new issues raised as part of a response to the draft technical corrigendum form the basis of a further draft technical corrigendum.

9.3 Publication of Technical Corrigenda Required

If the WG decides the publication, it shall be published as a technical corrigendum. The following procedures apply.

10 Technical Corrigendum - Submission

The WG shall prepare the revised text for publication.

The WG Convener shall submit the disposition of comments report and the revised text to the SC 29 Secretariat requesting publication.

The SC 29 Secretariat shall submit the disposition of comments report and the revised text to the ISO/IEC ITTF for immediate publication processing.

The SC 29 Secretariat shall circulate the disposition of comments report and the revised text to SC 29 members for information.


Attachment

DEFECT REPORT

Note: The submitter of a defect report shall complete items 2 to 4 and 7 to 10 and, optionally item 11 and shall send the form to the Convener of the appropriate WG. The WG Convener shall complete items 1 , 5 and 6.

01 Defect Report Number: __________

02 Submitter: ___________________________________

03 Addressed to ISO/IEC JTC 1/SC 29/WG ____

04 WG Convener: _________________________________

05 Date Circulated to WG Members: _______________

06 Proposed Meeting Date and Place for Consideration of this Report

07 Defect Report concerning ISO/IEC (DIS) _______________

08 Qualifier (e.g. error, omission, clarification required)

_________________________________________________________

09 Reference in document (e.g. page, clause, figure, table):

_________________________________________________________

10 Nature of defect (complete, concise explanation of the perceived problem):

_________________________________________________________

11 Solution proposed by the submitter (optional):

_________________________________________________________

END of DEFECT REPORT